QuickBooks® Questions

Top questions

How do I enroll in Wells Fargo Business Online® and Bill Pay with QuickBooks?

  • Sign up for Wells Fargo Business Online if you haven’t done so already.
  • Open your QuickBooks software to enroll your accounts.
  • Select Wells Fargo as your Financial Institution.
  • Follow the process to connect your accounts.

How far in advance should I schedule bill payments with QuickBooks?

When making a bill payment with QuickBooks from a Wells Fargo account, you should schedule your payment at least four business days before you want your payee to receive payment. To schedule a payment, enter the date you want the payee to receive your payment. This is the same date that funds will be withdrawn from your account.

Which version of QuickBooks do I need to enroll?

Wells Fargo supports a version of QuickBooks that is current or from the prior two years. Access supported software to determine if your version of QuickBooks software is retiring or has already retired.

General questions

What is QuickBooks?

QuickBooks is a small business finance and accounting software package with optional online banking. You can do your banking and/or bill pay with the software if you have a Wells Fargo checking account.

What are the fees for Wells Fargo Business Online with QuickBooks?

Access the QuickBooks fees related to Wells Fargo Business Online and Wells Fargo Business Online with Bill Pay.

Important note for QuickBooks users: The monthly service fee to access Wells Fargo Online through QuickBooks is not prorated. If you choose to cancel your service mid-cycle, a charge for the entire month will be assessed.

What is the cutoff time for scheduling transfers and Bill Pay payments?

  • The transfers cutoff time is 8:00 pm Pacific Time. Transfers made after the cutoff time will be posted to your account on the next business day.
  • The Bill Pay cutoff time is 7:00 pm Pacific Time.

After I enroll, how do I access my Wells Fargo business account(s) with QuickBooks?

After setting up Wells Fargo Business Online and Bill Pay with your software, you will be able to download your Wells Fargo account activity into your QuickBooks register, transfer funds between accounts, and pay bills directly from your QuickBooks software.

Can I use access levels or assign multiple users?

Yes, depending on the version of QuickBooks software, you can assign access levels and/or multiple users. QuickBooks allows you to assign multiple users various access levels based on the accounting function, e.g., accounts payable, accounts receivable, and sensitive accounting activities (which includes online banking). Please refer to http://www.quickbooks.com for assistance in determining which versions work best for you.

Who is authorized to access my business accounts with QuickBooks?

Only authorized signers on your business account.

Does Wells Fargo Bank support the IIF import file?

Yes, Wells Fargo Business Online offers the ability to transfer account history in an IIF import file.

Additional information on working with IIF Files.

How do I cancel my QuickBooks service?

To cancel your QuickBooks service, you will need to contact a Wells Fargo Business Online Customer Service representative at 1-800-956-4442.